ICMS
Inventory + credit tracking
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Dashboard
Overview and alerts
Total SKUs
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Inventory Value
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Outstanding Debt
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Revenue
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Returns Amount
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Returns / Refund Impact
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Expenses
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Waste Loss
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Profit
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Low Stock Items
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All-Time Overview
Total figures since you started using the system
Total Products
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Cartons In Stock
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Total Units Sold
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Total Revenue
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Total Returns
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Total Returns / Refund Impact
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Total Expenses
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Total Waste Loss
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Net Profit (All Time)
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Inventory Summary
Color rule: 0 red, 1–9 blue, 10+ green
Page 1
| SKU | Product | Stock Qty | Stock Size | Selling | Action |
|---|
Low Stock Alerts
Per Page
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| SKU | Product | Stock Qty | Min Cartons |
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Expiry (Next)
Per Page
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| SKU | Product | Expiry | Qty |
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Stock Management
Search, filter, adjust stock, and manage products
Total Products
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Total Stock Qty (Cartons)
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Total Stock Value
—
| Product | Barcode | Cost | Price | Stock Qty (Cartons) | Min Stock (Cartons) | Value | Unit | Expiry | Actions |
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Product Catalog
Add new products here. Manage existing products in Stock Management.
📂 Categories
Create and manage product categories. Assign them when adding products.
Enter or add the tile size and carton SqM, then type the carton cost. The system auto-fills cost per SqM when possible, and you can also type the SqM cost manually if needed.
💡 Products added here will appear in Stock Management where you can search, edit, adjust stock, and manage inventory.
Vendor Management
Register suppliers to track purchases
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| Name | Phone | Address | Created By | Last Modified | Actions |
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Customer Management
Registered customers for sales and credit tracking
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| Name | Phone | Type | Code | Created By | Last Modified | Actions |
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New Purchase (Stock-In)
Record goods received. Inventory increases from here.
Purchase History
View purchase/stock-in records and totals
Total Qty: —
Total Amount: —
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| Date | SKU | Product | Qty | Unit Cost | Total | Expiry | Note |
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New Sale
Cash or credit sale with receipt-ready items
Setup
Location, customer and discount
Customer name is required for credit sales or any part payment with outstanding balance.
Categories
Tap to filter products
Products
Scan/search or tap tiles
Page 1 / 1
Cart
Adjust qty and checkout
Current Sale Total
0.00
Previous Outstanding
0.00
Grand Total
0.00
Paid: 0.00 • Balance Due: 0.00
Sales History
Search, view receipts, take part payments (max 10)
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| ID | Date | Customer | Type | Qty Sold | Qty Returned | Total | Paid | Outstanding | Status | Cashier |
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Debtors
Outstanding balances and ledger
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| # | Customer | Phone | Type | Last Debt Date | Open Sales | Outstanding |
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Debt Payment History
Shows who paid, when they paid, method, amount, and staff that collected it
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| # | Customer | Phone | Sale | Debt Date | Paid On | Method | Collected By | Amount | Note |
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Returns
Returned goods are added back to stock and linked to sales when possible
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| ID | Date | Sale | Customer | Total |
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Expiry Tracking
Grouped by days left, printable and exportable
Summary (Days Left)
Click a day to filter the list
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| SKU | Product | Expiry | Days Left | Qty | Cartons |
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Stock Movements
Full transaction history (stock-in, sale, return)
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| ID | Date | Direction | Category | SKU | Product | Qty | Expiry | Ref |
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Expenses
Every expense reduces net profit
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| Date | Category | Amount | By |
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Waste Management
Track damaged / spoiled items. This reduces stock and counts as loss.
Page 1 / 1 • Total 0 • Loss 0.00
| Date | SKU | Product | Qty | Loss | Reason | By |
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Activity Log
Tracks user actions (login, create, update, stock-in, sales, waste, expenses)
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| Date | User | Action | Entity | Meta |
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Analytics
Best-selling products and product comparison
Best Selling
By quantity sold
| SKU | Product | Qty Sold | Revenue | Profit |
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Product Comparison
Compare sales and profit
| Qty Sold | Revenue | Profit |
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Fast & Slow Movers
All products ranked by units sold — green=fast, yellow=slow, red=dead stock
| Product | Category | Qty Sold | Speed | Revenue | Profit |
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Profit & Loss
Daily / weekly / monthly / annual profit and loss (sales - expenses - waste loss)
| Period | Sales | Gross Profit | Expenses | Waste Loss | Lost | Net Profit |
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Stock Audit
Compare physical count vs system count — any negative difference may indicate theft or loss
💡 How to use: Enter the physical count you counted in the "Physical" column for each product.
The "Diff" column shows negative = missing stock (possible theft),
positive = extra stock, zero = tallies perfectly.
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| SKU | Product | Category | System Qty | Physical Qty | Diff | Est. Loss Value |
|---|---|---|---|---|---|---|
| Click Reload to load stock audit | ||||||
Product Setup Sanity Check
Flags products whose carton cost, units per carton, or recorded stock cost look wrong enough to distort stock value.
No issues loaded yet
| SKU | Product | Stock | Carton Cost | Units/Carton | Recorded Unit Cost | Derived Unit Cost | Issue |
|---|---|---|---|---|---|---|---|
| Click Reload to load product sanity issues | |||||||
🔧 Developer Control Panel
Only you (Developer) can see this. Controls the entire app behaviour.
🏠 Landing Page
Choose what users see when they visit the root URL of this app.
📱 App Identity
🔒 Lock Frontend (Backend-Only Mode)
When locked, the public storefront will never load — visiting it always redirects straight to the Dashboard, no matter what the Landing Page is set to above. Use this to run the app as a pure backend / inventory system with no public shop.
Note: this only controls whether the public storefront loads. The Dashboard itself always requires a valid staff login regardless of this setting — that can't be bypassed.
🎨 Storefront Theme
Pick a look for the public shopping page. Switch any time per client — no code changes needed.
🖌 Color Palette — DavDany Classic
Fine-tune zone colors for the theme selected above. Leave a zone alone to keep the theme's default.
🖼 Logo & Page Icon
Logo shows in the storefront navbar. Page icon (favicon) shows in the browser tab and on phone home screens.
Storefront Logo
🛍
![]()
PNG, JPG, or WebP. Square images look best.
Page Icon (Favicon)
🛍
![]()
PNG or ICO. A simple square mark works best, e.g. 512×512px.
🚧 Maintenance Mode
When ON, visitors see a maintenance page instead of the storefront.
📝 Developer Notes (Private)
ℹ️ Role Hierarchy
Developer 🔧 — You. Can see this panel. Full access to everything.
SuperAdmin — Client owner. Full access except Developer panel.
Admin — Branch manager. Access to most features.
Staff — Regular user. Only what you allow them.
SuperAdmin — Client owner. Full access except Developer panel.
Admin — Branch manager. Access to most features.
Staff — Regular user. Only what you allow them.
☢️ Danger Zone — Reset App
This permanently deletes ALL business data — products, sales, stock, customers,
vendors, expenses, returns, waste records, activity logs and online orders —
returning the app to a blank "virgin" install. User accounts, locations, and
these Developer settings are kept. This cannot be undone.
🛍 Online Orders
Orders placed from the public shopping page
| # | Customer | Phone | Address | Items | Total | Payment | Status | Date | Action |
|---|---|---|---|---|---|---|---|---|---|
| Click Reload to load orders | |||||||||
🏷 Header & Branding
Store name, tagline, and social links shown in the navbar and footer
🎨 Hero, Promo & About
Homepage hero slides, promo banner, about section, and theme colors
🖼 Hero Slider — Size
Applies to all slides on the homepage banner
Width always fills the screen (100%). Height controls how tall the slider is.
🔥 Promo Banner
🏪 About Section
📰 Newsletter
🎨 Theme Colors
🛒 Categories, Features & Reviews
Shop-by-category tiles, the 4 feature badges, and customer testimonials
📂 Categories
📄 Product Display & Pagination
Controls how many products load per page on the storefront's "Featured Products" section.
✅ Feature Badges (4 shown under hero)
⭐ Testimonials
💳 Payment & Delivery
Bank transfer details and delivery fee shown at checkout
🦶 Footer & Contact
Footer description and copyright notice
Store name, phone, email, and address shown in the footer come from the Header & Branding section above.
Changes here update your live storefront immediately. Use "🌐 View Store" (Online Orders tab) to preview.
Locations
Create branches/shops and set receipt details
Add Location
Name, address and receipt footer
All Locations
Edit details anytime
| ID | Name | Phone | Address |
|---|
Users & Access
Staff can only see assigned branches and assigned features
Branch Access
Select which branches the user can access
Feature Access
Select what the user can see in the menu
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| Username | Role | Default Branch | Active | Assigned Branches | Permissions | Actions |
|---|
Settings
Currency, expiry tracking, and admin-only deletion PIN
Company Profile (Admin)
General company name/logo/address/phone (not per-location)
End of Day Popup
After 6pm, show end-of-day summary up to N times per day
Deletion PIN (Super Admin)
Required for product deletion. Default PIN: 9988
Amounts PIN (Admin)
Required to view money amounts. Default PIN: 8899
Receipt / Printer Settings
Set paper size, font size, and font family for POS receipts
Changes saved with the Save Settings button above.
🗄️ Data Backup & Restore
Export all data, import from a backup file, or restore the auto-saved daily backup
Checking last backup...
📤 Import / Restore from File
⚠️ This will overwrite ALL current data with the data from the backup file. Only use a backup file created by this app.